iDoceo – the teachers assistant for iPad – preparing for the new year

idoceoI am determined to try and reduce my generation of paperwork this year and I am looking at exploring the use of iDoceo. I have spent the afternoon setting up my classes, generating seating planners and setting up timetable schedules and I’m ready to go! iDoceo is marketed as a teachers assistant. It is a one-stop shop; a diary, planner, timetable, gradebook and even resource manager all in one. Resources can be attached to lesson plans within the app itself. It also fully integrates with ical so it is a fantastic way to keep yourself organised and I’m already really looking forward to using it. The app gets excellent reviews from those that are already using it and there are lots of resources to support people using the app. Whilst it has taken the investment of a few hours to set up it looks like it is going to be well worth it!

The iDoceo website has a full details of the app and an extensive ‘how to’ section. 

This short but useful video shows you how to set up iDoceo for the first time. 

Finding Resources for the IWB

This google search engine is specifically for locating useful SMART notebook files and could be very useful for identifying resources (they are however not limited to the British curriculum and will include resources from other countries curriculums).

Remember for a specific search or resources linked to the English curriculum subject areas that there is alse the SMART exchange which provides support for searching for subject specific topic areas across different key stages. There are also some great quizzes on here which can be adapted. You can find out more about the SMART exchange including a video tour of what is on offer and how to search in this previous post.

Getting Started with SMART Notebook – the Basics

For those of you that are new to SMART notebook v.10 I have written a “Beginners Guide to..” to try and help make it easier for you to get started with playing around with what notebook can offer. As well as giving an overview of what the different buttons and tabs mean on the notebook interface, I have also given basic instructions for completing simple tasks such as inserting text, images etc., importing PowerPoints etc. You can download the Guide here.

When you become confident in using Notebook, you can explore some of the other posts here (under the categories of IWB and SMART notebook) to find some ideas for more advanced use of the board.

Using SMART notebook to structure & organise lessons – “The Paperclip” (Attachments Tab)


Although you don’t have to be using notebook to make use of SMART notebook tools and the interactivity that an IWB can provide, as well as the ability to create interactive resources and integrate multimedia, notebook is also an excellent tool for structuring and organising lessons. The page view down the side enables you to easily flip between pages, revisiting ideas from earlier in the lesson, or even a previous lesson, helping students to link concepts.

Notebook v.10  also provides the function of ‘packaging’ together all resources relevant to a lesson in one area, regardless of resource type. The paperclip, is better known by SMART as the attachments tab! Within a lesson, you might use a video file, a sound clip, a website, a powerpoint, a word document as well as your notebook file. Rather than having to search for individual files across your computer, by using the paperclip you can save all the relevant files together to be accessed by just opening your notebook file!


  • keeps all resources needed in one place
  • helps maintain pace and fluidity of lesson
  • no frantic searching through folders whilst students try and tell you what you are doing wrong or are getting up to mischief!! (can help behaviour management in this way!)
  • keeps resources together for use in the future (no forgetting that fantastic resource you used last year and no having to look around for it either!)


attachmentstabThe Attachments tab is located to the left of the SMART notebook interface, underneath the Page Tab. Once you click on it, to add an attachment simply click on Insert at the bottom to start adding attachment or Hyperlinks.

You are given 3 options – 1. Insert copy of file    2. Insert hyperlink    3. Insert shortcut to file.  Unless you plan to always use the same computer the main options you will use are 1 and 2. Inserting a hyperlink is as simple as copying a web addresss into the box provided and clicking ok. With files (videos, powerpoints etc.), it is best to use the ‘Insert copy of file’ option – this actually copies the file from your computer and saves it as part of your notebook. (If you select ‘Insert shortcut’ this doesn’t actually insert the file, it creates a link to the location of the file on your computer – this means on a different computer it wont work!!!! So don’t forget creating a copy of the file is normally the best option!!).